Any foreign nationals must have a Canadian study permit or Certificat d’acceptation de Quebec (CAQ). They must also provide a valid acceptance note proving they have been accepted to enroll in Canada’s Designated Learning Institution(DLI) Designated Learning Institution. Online applicants must submit a scan of the acceptance letter. They must also include a scanned copy of the acceptance letter to offer a paper-based request. A study permit application that is not supported by an acceptance letter will be rejected.
While the Designated Learning Institution (DLI) should be familiar with issuing acceptance letters for international students, applicants should ensure that all information has been included. Immigration, Refugees and Citizenship Canada requires information about the applicant and the institution that issued the acceptance letter, and the program that the applicant was accepted into when submitting a letter confirming acceptance.
Requirements for an Acceptance Letter
- Name, birth date, and address of student;
- Name and contact information for the institution;
- DLI number;
- Contact information for the institution, including telephone, fax, email, and website;
- Type of school/institution (e.g., private or public, and in cases where an institution is not a university but is funded by the government, an indication of whether it is a college or community college).
- The year, the field of study, and study level in which the student was admitted;
- Estimated duration or date of completion;
- Start date of the chosen course of study;
- Last date a student can register for a class.
- The academic calendar that the student will enter;
- It doesn’t matter if the program or system of study is part-time or full-time.
- The tuition fees;
- Scholarships, financial aid, and other assistance (if applicable);
- The expiry date that indicates the expiration date of the letter of acceptance;
- Conditions related to acceptance or registration such as academic prerequisites and proof of language proficiency, completion of a prior degree, etc. ;
- Clear identification by the educational institution is usually confirmed via its letterhead.
- A Certificat d’acceptation de Quebec (CAQ) is required for study in Quebec.
- Private institutions are required to obtain licensing information via paper, if applicable.
Acceptance Letter exemptions [R219(2)]
In the following situations, a foreign national is exempted from the acceptance letter requirement:
- Foreign nationals’ family members must approve the application for a study or work permit in writing before they can enter. However, this exemption does not guarantee the approval of a study permit request.
Conditional Acceptance Letter
A foreign national can be admitted to a Bachelor’s Degree program if they have completed an English as a Second Language (ESL) course. The immigration officer will issue the study permit for the duration of the prerequisite course. An institution may give a conditional letter of acceptance to a foreign national granting approval to the program if they have completed the prerequisite courses.
Officers issue a study permit to cover the duration of the prerequisite program and one year.
Students who have completed their prerequisite program can apply for a new permit and show that they have met all the admission requirements.
Foreign missions should still consider the bona fides of the principal program and the available funds before issuing travel documents for the prerequisite study programs.
Study permits for prerequisite programs are not valid until the student begins their main agenda.
Joint programs that involve more than one institution
Students who apply for a study permit to study in Canada for an academic program offered jointly by two institutions (a university or college). Both institutions must be officially designated by their respective provinces or territories to host international students. Also, must submit an official letter of approval that clearly states this. The Canadian DLI should issue the acceptance letter. In cases where more than one institution grants a degree, diploma, or certificate, they should give the acceptance letter to the institution where students will start their studies. Note that the study program includes sessions or courses (I will mention semester) at another institution. Also, it will indicate institution type, name [college, university technical institute], etc. ), and institution location ).
Officers must associate the study permit application with the DLI issuing the degree or diploma. (Or, in the case of more than one institution, the institution where students will start their studies.
Officers must also manually enter the institution’s name where the program is offered in the Remarks.